Why Acumatica Pricing Works Differently
How Acumatica’s consumption-based licensing works
Acumatica pricing is based on the resources your business consumes rather than the number of named users. That means you can give unlimited employees, partners, and customers secure access without buying extra seats. Your subscription level is sized to handle the volume of transactions, API calls, and computing resources your organisation typically needs across finance, distribution, manufacturing, construction, and CRM workflows.
Start with core Financials and add Distribution, Manufacturing, Construction, CRM, and more as you need them. Acumatica has “editions” which are a set of modules tailored for certain industries.
Pricing tiers align to monthly activity (orders, shipments, invoices, receipts, bills, payments) known as transaction volume. You can upgrade tiers as your business grows.
Extend Acumatica with certified ISV solutions covering areas like e‑commerce, payroll, shipping, and industry‑specific functionality. These add‑ons are licensed separately and can influence your total cost of ownership depending on which you choose to integrate.
Why consumption beats per-user licensing
Traditional ERPs often penalise growth by charging per user. With Acumatica, you can extend access to shop floor operators, sales reps, field service teams, and suppliers without triggering more licenses. Costs scale with real operational activity, making budgeting simpler for seasonal businesses and organisations with many occasional users or portal users.
20 – 50 Employees
50 – 200 employees
200+ employees
Typical cost components to plan for
- Subscription: your annual consumption tier aligned to expected throughput.
- Implementation: process design, data migration, integrations, testing, and training (usually a project cost, not part of the subscription).
- Partner services: ongoing improvements, new reports/dashboards, and optimisation as your processes mature.
- ISV add-ons: specialised apps for tax, shipping, EDI, MES, advanced planning, CPQ, etc.
Right-sizing your tier (and keeping it right)
Start by profiling a normal month and a peak month. Capture order lines, production steps, and integration traffic. From there, choose a tier that comfortably covers peaks with headroom. Review quarterly: if automation and data clean-up reduce noise (for example, fewer re-posts and re-allocations), you may hold or even step down. If you add a new channel or site, consider a proactive bump to avoid throttling.
- High activity: e-commerce heavy, multi-entity groups, or manufacturers with dense shop-floor data capture.
- Low to moderate activity: single-site distributors or professional services firms with steady order volumes.
- Moderate to high activity: multi-warehouse distributors or make-to-stock manufacturers with daily MRP and integrations.
Why can’t I find a public price list?
Because pricing depends on your mix of modules, monthly transactions, and deployment. Partners scope your needs and provide a tailored quote.
Is Acumatica really unlimited users?
Yes, there’s no per‑seat fee. You can add users without buying licenses for each person. Edition recommendations and fair‑use policies still apply to ensure performance.
What drives implementation costs?
Data migration, integrations, process design, testing, training, and change management. Lean, out‑of‑the‑box projects are faster; complex, multi‑site rollouts take longer.
Can we start small and scale later?
Absolutely. Start with core Financials and your current transaction tier; add modules and raise tiers as your business grows. We run projects in a phased approach with phase 1 including all core processes.